Columbia Residential manages a diverse portfolio of 149 graduate and faculty residential buildings across the Morningside Heights campus and in Manhattan Valley and Riverdale, Bronx. With a commitment to maintaining over 5,700 university-owned or managed units, the department serves eligible students, faculty, and staff, ensuring their living environments are safe and well-maintained. We are seeking an Assistant Director, Maintenance to play a crucial role in our operations.

Assistant Director, Maintenance Position Overview

Job Summary

Columbia Residential manages a diverse portfolio of 149 graduate and faculty residential buildings across the Morningside Heights campus and in Manhattan Valley and Riverdale, Bronx. With a commitment to maintaining over 5,700 university-owned or managed units, the department serves eligible students, faculty, and staff, ensuring their living environments are safe and well-maintained. We are seeking an Assistant Director, Maintenance to play a crucial role in our operations.

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Key Responsibilities of the Assistant Director, Maintenance

As the Assistant Director, Maintenance, you will report directly to the Director and will be instrumental in ensuring high-quality maintenance services across residential apartment units and buildings. Your responsibilities will include:

• Team Leadership: You will lead a team of skilled mechanics, guiding them in essential tasks such as building repairs and preventative maintenance. Your leadership will be vital in fostering a proactive maintenance culture.
• Workload Management: The Assistant Director, Maintenance will oversee the unit’s workload, ensuring prompt responses to Maximo work order requests. During peak demand periods, you will effectively allocate resources to optimize efficiency and service delivery.
• Schedule Oversight: You will manage daily schedules for maintenance activities, providing essential cost allocation and payroll data to the Finance and Administration teams. Your attention to detail will extend to reviewing and approving staff timesheets in Kronos, ensuring accuracy and compliance.
• Field Instruction and Resource Management: As the Assistant Director, Maintenance, you will offer field instruction to team members while managing manpower, materials, and resources. Your goal will be to complete projects within budget and to continuously evaluate team performance against established standards.
• Emergency Coordination: In emergency situations, you will coordinate and troubleshoot activities as necessary, ensuring clear communication and swift action. Your role is critical in maintaining safety and minimizing disruption.
• Collaboration with Residential Construction: You will collaborate closely with the Residential Construction group during the apartment preparation process. This includes conducting unit inspections, supervising contractors, and managing student casual workers. Your expertise will help in preparing building specifications, soliciting bids, and overseeing budgets.
• Inventory and Supply Management: The Assistant Director, Maintenance will be responsible for maintaining supply inventories, ensuring that tools and equipment are readily available for use. You will oversee the readiness of furniture for distribution, supporting seamless operations.
• Property Inspections: Regular property inspections will be part of your duties, allowing you to identify potential repair, safety, and security issues proactively. Addressing these concerns will be a critical aspect of your role.
• In-House Work Enhancement: A primary objective will be to increase the volume of in-house work performed by the maintenance teams, thereby reducing dependence on outside contractors and vendors. This strategic shift will improve efficiency and cost-effectiveness.
• Financial Tracking and Reporting: You will track financial savings resulting from increased in-house work and prepare justifications for future team expansion. Your insights will be invaluable in driving growth and resource allocation.

Qualifications

To qualify for the Assistant Director, Maintenance position, candidates should possess a strong background in facilities management, excellent leadership skills, and the ability to work collaboratively with diverse teams. A commitment to high-quality service delivery and a proactive approach to problem-solving are essential.

Salary and Employment Details

The Assistant Director, Maintenance position is a regular Officer of Administration role with a salary range of $100,000 – $125,000. The exact salary will be determined based on various factors, including qualifications, experience, and departmental budgets.

Conclusion

Joining Columbia Residential as the Assistant Director, Maintenance offers an opportunity to significantly impact the living experiences of our residents. Your leadership will help ensure that our facilities are not only maintained to the highest standards but that they also provide a welcoming and safe environment for all. If you are passionate about maintenance and committed to excellence, we invite you to apply for this rewarding position.

Vacant Positions

• Assistant Director